MAINTENANCE POLICY AND PROCEDURES

4.4.2 – Procedures and policies for maintaining and utilizing physical, academic and support facilities – laboratory, library, sports complex, computers, classrooms etc. (maximum 500 words) (information to be available in institutional Website, provide link)

MAINTENANCE POLICY AND PROCEDURES

Maintenance and upkeep of Physical Infrastructure [ especially Building] is jointly looked after by an Internal Physical Resources Committee and Building Maintenance Committee of the parent body. Building

• Building Security assigned to external agency

• Green cover maintained by peon cum gardener

• Sophisticated Firefighting system in place

• Adequate Insurance cover for building and infrastructure

• Qualified Electrician and Plumber appointed on retainership basis

• UPS and generator for power break downs

• Water coolers, EPABX system, lifts, air conditioners and firefighting equipment covered under special Annual Maintenance Contracts

• Building Security assigned to external agency

• Green cover maintained by peon cum gardener

• Sophisticated Firefighting system in place

• Adequate Insurance cover for building and infrastructure

• Qualified Electrician and Plumber appointed on retainership basis

• Complaint registers maintained for recording and analysis of maintenance issues

• Budgetary allocations for AMCs and maintenance issues

• Feedback is collected regarding infrastructure and its maintenance

• Timetables/logbooks indicate utilization of classrooms, seminar hall, library, IT Lab etc. Classrooms Policy

• Classes to be strictly used for teaching – learning purposes

• CAS (Current Awareness Service)

• Book Bank Facility

• User Education Program

• Book Exhibition

• New Arrival Display

• Online Document Delivery

• Library Services through WhatsApp

• J-gate Database Training Program

• Online OPAC Facility

• Library Events

• Publicising Institute events in classrooms during regular classes will require prior permission of Director

• No publicity material to be placed in classrooms

• Classes to be conducted in classrooms mapped for the purpose Sports and Gym Policy

• Break out spaces to be used for indoor sports

• St. Mira’s sports ground and facilities to be used for outdoor games

• Indoor sports facilities available for students and staff

• Use of gym after registration and during specified time bands Procedure

• Compulsory registration for using indoor sports facilities

• For outdoor sports facilities a formal written approval to be sought at least 10 days prior to an event Library Policy

• Library facilities available to students, teaching and non- teaching staff during regular office timings and through remote access

• All students to be given a library card Procedure

• Students can borrow three books at a time for 15 days

• Delay in return will attract fines

• Only licensed software products to be used

• Antivirus and firewalls to be upgraded regularly Procedures

• Teaching and nonteaching staff members assigned individual computers

• Separate login credentials for each user to access Intranet, Internet and wi-fi

• Budgetary allocation is made for computer maintenance and purchase of consumables

• Reprography Service  

• Institutional Library Membership

• Separate computers for students to access books, e-journals, videos and other e- resources IT Lab and Computers: Policy

•Library online feedbacks from the students

• Other institutional library visits

• Free browsing centre

• Library procedure flow chart • 24/7 access to e-resources

• Video conferencing facility  

• IT laboratory to be used by students, teaching and nonteaching staff for academic purposes [research, assignments, MOOCS] and for alternative uses with prior permission • Phased Hardware upgradation every five years

• Hardware maintenance by IT Lab – in – charge and through contract with expert agencies for UPS, Generator etc.

• A pre- determined schedule of Preventive Maintenance to be strictly followed

• Purchase committee to handle purchases of equipments and consumables

• Regular cleaning of lab spaces, software updates and antivirus updates

• A daily status check on hardware and software is undertaken and noted in maintenance register

• Maintenance Card showing history of preventive and breakdown maintenance is maintained for each computer

• Annual audit.